HOA Management

What does Community Management Solutions, Inc (CMSI)
do for the Association?

Here is a partial list:

1. We collect and account for your assessments.

2. We order and mail out your annual payment coupon booklets/statements.

3. We handle all of your collections/i.e. delinquent accounts.

4. We act as custodian for all of your Bank accounts, and work with your treasurer to ensure you are receiving competitive returns.

5. We maintain an owner roster.

6. We handle all aspects of your accounts payables, process your invoices, cut and mail out all of the checks, obtain vendor insurance certificates, issue 1099’s,etc.

7. We make sure all of your service providers and vendors have current workers comp. and liability insurance.

8. We assist the Board with the budget process.

9. We prepare specifications for contracted services, secure bids from reputable subcontractors, and present bids to the Board for approval.

10. We coordinate any common area emergency repairs.

11. We perform scheduled inspection drives of your property and mail out all compliance correspondence.

12. We monitor all of the contracted services such as lawn care, pool service, pest control etc.

13. We coordinate and monitor all major repair projects where necessary.

14. We coordinate the association’s property, liability and D & O insurance program.

15. We act as the Associations liaison with various governmental agencies.

16. We prepare and mail out all of the notices for the annual, budget and any special membership meetings.

17. We handle all of the logistical issues relating to the annual meetings such as sign in rosters, proxies, ballots, etc.

18. We monitor and submit your annual corporate filing with the state of Texas.

19. We schedule your annual audit and provide all of the needed documents invoices etc .to the auditor.

20. We ensure your status with the State Comptroller Office is in good standing.

21. We ensure the associations common property is correctly coded and valued for taxing agencies.

22. We are there to assist, support and act as a resource for the Board.

23. We provide educational symposiums for board members.

24. We monitor annual insurance appraisals, engineering and reserve studies.

25. We attend Board and annual meetings in accordance with the terms of the management agreement.

26. We review Architectural Request and submit to the board for approval.

27. We stay abreast of legislative changes to assist the community with compliance issues.

28. We generate your monthly financial reports: the balance sheet, income & expense statement, check register, delinquent report and bank reconciliations.

29. We work with mortgage companies, real estate agents and title companies on various closing and resale issues.